8 Cities Video-linked for Ring of ‘Pro-Tec’tion

Working as a Milestone channel partner and Vertical Market Specialist in the city surveillance and transportation markets, Pro-Tec Design has been installing and servicing security and surveillance solutions in the Twin Cities for decades. Minneapolis/St. Paul makes up the most populous area in the state of Minnesota – a sprawling metropolis with a population of more than 3,000,000.

About 10 years ago, when the industry began widely adopting IP technology in surveillance environments, Pro-Tec saw a huge opportunity to become a catalyst in the movement while also helping cities solve problems that developed with the use of outdated analog systems. This was not a fad to Tim Ferrian, Director of Sales and Marketing for Pro-Tec. The shift to IP surveillance was the way he saw the world operating in the future.

“We had a strong feeling about the shift in security and surveillance to IP, and we wanted to partner with strong companies who could help us provide our clients a solution that was beyond their current expectations but could easily be installed, upgraded and expanded over time,” says Ferrian. “Milestone had the wherewithal to understand the market and IP, not only in the technology’s infancy but how it would evolve to what end-users expect in the future. Milestone was the most flexible, nimble and open technology that existed at the time we were searching, and it’s delivered as a core offering for our customers ever since.”

Pro-Tec’s strong relationships with numerous cities in Minnesota developed from a foundation of card access control and video surveillance, so a transition into network-based surveillance that could integrate the two was a logical next step.

A Ring of Protection

Pro-Tec developed the idea for a collective solution with numerous municipalities based on a standardized IT backbone. With each area using the same platform, it would maintain its own system yet open up the option to share video feeds in case of an incident or emergency that crosses town borders. In addition, with a combined Milestone video management system (VMS) service, updates and maintenance would be streamlined for quick response from Pro-Tec.

We began working individually with the cities and now assist quite a few. The agencies own and operate each individual system, but if there is any incident where a neighboring town is also using Milestone and needs help in an emergency, it is convenient and expeditious if the other organizations can step in with its own camera feeds. – Tim Ferrian, Pro-Tec Design

There are many common themes within city surveillance: watching out for the visitors of city halls, keeping track of persons in custody at police stations, providing evidence for investigations, protecting staff and equipment, monitoring community pools and protecting the government from any liability,, watching intersections for public works operations (moving snow, salting roads), among numerous other functions

With these commonalities, each city also has unique needs for surveillance whether they are monitoring a busy farmer’s market, senior centers, community sports, historical landmarks, water treatment facilities, or water towers – the list goes on.

Eight cities surrounding Minneapolis are currently linked via Pro-Tec’s Milestone VMS solution: Shoreview, Farmington, Brooklyn Center, Minnetonka, Maple Grove, Brooklyn Park, Edina and Minneapolis Proper. In addition, the Minnesota Department of Transportation (MNDOT), Minnesota Department of Employment and Economic Development and the Minneapolis Convention Center are included within this Minneapolis “Ring of Protection.”

Protecting Government-Owned Assets

With a full fiber network connecting most of Brooklyn Center’s government buildings, IT Director Patty Hartwig looked to take full advantage of the technology opportunities available. Prior to the fiber network many of the City buildings either had no video surveillance or were stand-alone analog surveillance systems.  The fiber network allowed for a cost effective video surveillance solution, including one shared location for storage.

A flexible solution was required to manage the diverse needs of the city. In addition to general government operations, Brooklyn Center owns and operates a convention center, two liquor stores and a golf course.  All business units are now networked with the Milestone video solution. Additionally, administrators in the police department, general government facilities and two of the four schools in the district – an elementary and high school – are also integrated into a video system.

Ease of use was extremely important when deciding on our VMS installation. We did our research looking for user-friendly, adaptable and easy-to-modify solutions. Our system needed to play back and pull up video in an instant. We put an extreme value on the Milestone VMS protecting our city assets, so we required a product that would be here today, tomorrow and in the future. Milestone has and continues to show that value. – Patty Harwig, IT Director at Brooklyn Center in Minnesota

The city’s 90+ cameras are positioned in 6 buildings and expansion plans include the addition of more than 70 cameras in 2014. Milestone Mobile is also deployed on tablets and smartphones for the 8 administrators on the system.

Brooklyn Center integrated the Point of Sale (POS) systems at its liquor stores with the Milestone XProtect Transact software module, which brings up video associated with register transactions to monitor and document what happens during a sale. The XProtect Transact integration provides a time-synchronized interface linking receipt data together with corresponding video, extending the monitoring of operations to include actual cash register data. This allows the city to identify problems involving POS and credit cards to reduce shrinkage and fraud, providing a safer shopping environment.

The Ring’s Police Force

The legacy VHS systems installed throughout Farmington, MN were not only time-consuming to view and monitor, but extremely difficult to work with if an event occurred at government facilities, including two city-owned liquor stores. There was no communication between the disparate systems – a completely inefficient means of surveillance.

With a new City Hall, one of the first steps for improving the protection of citizens included developing a citywide monitoring solution to unify surveillance processing, fully supported by the fiber network across the city. For its scalability and future-proof technology, Milestone was integrated into Farmington’s government agencies in five buildings to help support the police.

It’s easy to identify the hard costs of a project of this magnitude. But for the long run, we asked how much money will this system save us? We can efficiently access video for investigations from anywhere with an Internet connection, saving time and allowing our officers to be more productive during their shifts. Retrieving stolen property or knowing what happens in an accident has improved our response and the costs of running the city. We expect the system to continue to provide us with great value as we scale up. – Farmington Police Sargent Jim Constantineau

In addition to monitoring for safety in its liquor stores and senior centers, Farmington relies on Milestone to provide high-definition screen shots of the accused criminals and posts them to social media sites such as Facebook and Twitter. “We haven’t publicized the surveillance system yet, but we do rely on the publicity and leads on criminals generated from social media to help us even further in solving criminal acts,” Constantineau continues.

Handling Public Safety Issues

MinnesotaRingOfProtection-MilestoneThe City of Edina was looking for more expandability while making its transition from analog to digital – wanting more cameras without adding more expensive analog converters to its inventory. The surveillance cameras deployed throughout the township are mainly used for simple security monitoring and general safety over the fiber network.

Our Milestone installation process was very simple; the interface is easy to use and very straightforward. It’s evident in our day-to-day operations that the Milestone interface has helped us improve services in the city, addressing and solving many issues with a quick turnaround. – Nick Lovejoy, IT Specialist, City of Edina

Surveillance for the city includes an aquatics center (16 cameras), a training facility (4), public works building (18) and water treatment plant (13), all are monitored for the general safety of those working and visiting, and the protection of publicly owned equipment.

Employees across the city have access to the Milestone system, but Lovejoy can easily restrict access to only see cameras linked to their facilities, thanks to Milestone’s beneficial use of Microsoft’s Active Directory for user management.

“Eventually, anywhere we had analog cameras, we’re going to design the system to be completely reliant on Milestone through the newly installed digital solution,” continues Lovejoy. “The growth potential of our system is only limited by our ability to get budget approval on the latest hardware additions.”

The Benefits

Milestone software works to assist the administrators as they protect the public, fight fires, manage operations and infrastructure—whatever the needs of each municipality entail. Video is a useful tool in each person’s busy job, and ease of use is vital. The system’s intuitiveness ensures time-efficient monitoring.

“There have been some talks about the next Ring of Protection layer among additional municipalities,” continues Ferrian. “We see cooperation between all of the agencies involved, not in a sense that they have to bolt everything together, but we’re providing the framework where we can flip a switch to connect the entire area if necessary.”

[Editor’s Note: This ring of safety expanded to more than 12 districts in the region by the spring of 2015, and more are interested.]

For the full version of this case story, visit Milestone Systems.

Court-lookingLeftby Courtney Dillon Pedersen, Communications Manager, Milestone Systems